Front Desk Receptionist
Embark
Experience a 35X+ award-winning culture!
Ever work at a company where 99% of employees:
Look forward to coming to work
Feel encouraged to balance work and personal life
Are empowered without management watching over their shoulders
Trust leadership to run an honest and ethical business
Go above and beyond to execute excellently
Embark, a 6X Inc 5000 fastest growing company, is a new kind of business advisory firm with our sights set on $1B+.
We make life easier for finance, accounting, HR and technology leaders, and their teams, by solving their most complex problems with forward-thinking solutions and inimitable hospitality. Our goal is to enable busy clients to think less about work and more about what’s most important to them – families, soccer practice, vacation. We do this by hiring difference makers who love what they do and supporting their whole human development - emotional, physical, spiritual, social, psychological and professional - empowering them to execute excellently for clients.
Here are few reasons why 600+ Embarkers are thriving in and out of work:
Opportunity + rewards to make a big impact
Unlimited PTO and incentives + support to use it
$150/mo to invest in your “whole human development”
CPE credits, coaching + quarterly professional development
100% paid healthcare; optional pet insurance
Company-paid lunches + monthly social events to strengthen relationships
Career advancement opportunities
Up to 3% 401K matching + complimentary financial advisory
24/7 counseling available to employees + loved ones
Embark is a leading accounting and finance consulting firm, committed to fostering a positive, collaborative, and high-performing work environment. We take pride in delivering exceptional services to our clients while creating a supportive culture for our team members. Our headquarters is a bustling hub, and we are looking for a professional, friendly, and organized Front Desk Receptionist to manage the front office operations and create a welcoming atmosphere for our team and visitors.
Job Summary
We are seeking a Front Desk Receptionist for our HQ who will be the first point of contact for visitors and staff. The ideal candidate is highly organized, reliable, and can manage multiple tasks, including office supplies management, conference room scheduling, mail coordination, and other essential front office tasks. This is a fully in-person role, and the candidate should be comfortable working in a fast-paced environment and handling responsibilities that require physical activity.
Key Responsibilities
- Front Desk Management: Greet and welcome visitors, handle incoming calls, and provide general administrative support to staff and guests.
- Office Supplies and Snack Management: Order and maintain inventory of office supplies, snacks, and beverages for the office, ensuring stock levels are maintained and reorders are placed in a timely manner.
- Catering and Event Support: Assist with placing and coordinating catering orders for meetings and office events. Help with setting up conference rooms and managing reservations for internal meetings.
- Mail Coordination: Handle incoming and outgoing mail, packages, and deliveries, ensuring timely distribution and coordination with shipping services.
- Office Opening and Closing: Assist with the daily opening and closing of the office, ensuring all equipment and facilities are secure and operational.
- Conference Room Management: Coordinate reservations for conference rooms and ensure they are set up with the necessary equipment and supplies.
- Physical Tasks: Ability to lift up to 50 lbs, assisting with office supply deliveries, furniture rearrangement, and occasional event setup as required.
- Other Duties as Assigned: Support other administrative and operational tasks as assigned by the Operations Team.
- High school diploma or equivalent (associate's degree or administrative certifications preferred).
- 1-2 years of experience in an administrative or receptionist role, preferably in a corporate or professional services environment.
- Strong communication and interpersonal skills, with a friendly and professional demeanor.
- Highly organized with excellent attention to detail and ability to manage multiple tasks simultaneously.
- Basic proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Comfortable in a physically active role that includes lifting and moving items (up to 50 lbs).
- Ability to work fully in-person, with a dependable work ethic and a commitment to maintaining a professional office environment.
- Be part of a vibrant and dynamic work environment.
- Opportunities for career development and growth within the firm.
- Competitive salary and benefits package.
- Supportive and collaborative culture focused on excellence.
In closing...
If this role sounds exciting, apply and let's start the conversation!
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or protected veteran status, or any other legally protected basis, in accordance with applicable law. Upon offer of employment, employees will be asked to submit to a background check and drug screen. Dependent on ongoing client requirements, employees may also be asked to submit to a drug screening and background check throughout employment.